Statement on Data Protection

Data Protection Policy

Responsible

Name:
Ahlers & Vogel Rechtsanwälte PartG mbB

Legal form:
Partnership company with limited professional liability,
registered in the partnership register of the district court (Amtsgericht) Bremen PR 101

Registered Office:

28203 Bremen
Contrescarpe 21
Phone +49 (421) 33 34-0
Fax +49 (421) 33 34-111
bremen@ahlers-vogel.de

Branches:

20459 Hamburg
Schaarsteinwegsbrücke 2
Phone +49 (40) 37 85 88-0
Fax +49 (40) 37 85 88-88
hamburg@ahlers-vogel.de

26789 Leer (East Frisia)
Hafenstraße 6
Phone +49 (491) 45 45 229-0
Fax +49 (491) 45 45 229-99
leer@ahlers-vogel.de

Data Protection Officer

If you have any questions regarding data protection, please contact the data protection officer of our law firm directly.

Ahlers & Vogel Rechtsanwälte PartG mbB
Data Protection Officer
Contrescarpe 21
28203 Bremen
Phone +49 (421) 33 34-0
Fax +49 (421) 33 34-111
datenschutz@ahlers-vogel.de

Data processing when visiting this website

Server-Logfiles

On accessing our website your end device will automatically transmit data to this site’s webserver and this webserver will store them in a so-called logfile. This relates to the following data:

  • Date and time of access
  • Web address and name of the page or file accessed
  • IP address of the accessing end device or internet access
  • Status of access (fail/success)
  • Browser used
  • Website from which the address was accessed (if any)

These data are automatically deleted by the provider bound by our instructions after 3 days.

The provider processes and collects these data only for the technical aspects of providing this website. We access neither these data nor the Server-Logfiles and we also do not cross-reference these data to persons. The legal basis for the processing of these data is our interest in making this website available to you; Art. 6 para. 1 lit. (f) GDPR.

Said data is used by our provider to automatically generate access statistics in the form of rankings. These ranking are anonymised and do not contain IP-addresses. The following rankings are generated (including the number of entries):

  • most commonly used browers (15)
  • websites from which the address was accessed (if available) (30)
  • URLs/names of the websites accessed (30)
  • First page accessed (10)
  • Last page accessed (10)

Cookies

On our websites we use session cookies which are generally deleted automatically on leaving our website or closing your browser. The legal basis for the processing of these data is our interest in ensuring or optimising the usability of this website; Art. 6 para. 1 lit. (f) GDPR. You can delete and prevent the use of such cookies at any time through the appropriate browser’s settings on your end device; this however might affect the functioning of our website or its optimal presentation. We do not establish any personal cross-reference via the cookies used; we nevertheless wish to make note of their use.

Data processing for newsletter registration

We use Sendinblue GmbH (formerly Newsletter2Go GmbH) as our data processor for sending our newsletters. Within the scope of this registration for receiving newsletters, you agree that your entered data is transferred to this service provider. Please note the data protection regulations and general terms and conditions of Sendinblue GmbH (formerly Newsletter2Go GmbH).

Your Rights

  • Right to withdraw your consent; Art. 7 para. 3 GDPR
    You have the right to withdraw your consent to the processing of personal data vis-à-vis us at any time. We will then consequently stop the data processing which took place on the basis of your consent. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
  • Right of access; Art. 15 GDPR
    You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, which personal data are being processed and the information enumerated in Art. 15 GDPR.
  • Right to rectification, Art. 16 GDPR
    You have the right to demand the rectification of inaccurate personal data concerning you and – as case may be – a right to have incomplete personal data concerning you completed.
  • Right to erasure; Art. 17 GDPR
    You have the right to demand that personal data concerning you are erased where one of the grounds listed in Art. 17 GDPR applies.
  • Right to restriction of processing; Art. 18 GDPR
    You have the right to demand a restriction of processing where one of the grounds listed in Art. 18 GDPR applies.
  • Right to data portability; Art. 20 GDPR
    You have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format and have the right to demand transmission of those data to third parties where one of the grounds listed in Art. 20 GDPR applies.
  • Right to object; Art. 21 GDPR
    You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (f) of Article 6 para. 1 GDPR. We will then no longer process the personal data unless there are compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing is necessary for the establishment, exercise or defence of legal claims.
  • Right to lodge a complaint with a supervisory authority; Art. 77 GDPR
    You have the right to lodge a complaint with a supervisory authority, if you consider that the processing of personal data relating to you infringes data protection rules. You may lodge the complaint in the Member State of your habitual residence, place of work or place of the alleged infringement.

Data Protection Policy of the notaries

Responsible

The Notaries:
Dr. Rüdiger Leykam, Dr. Klaus Starke, Dr. Jan-Martin Zimmermann, Dr. Ralph Meyer im Hagen, Jörn H. Linnertz, Christian Darge, Prof. Dr. Dirk Weitze-Scholl

Legal Form:
We notaries hold a public office. It goes without saying that we treat your personal data confidentially and inform you which personal data are processed by us in accordance with the GDPR and which rights you have with regard to your data.

Registered Office:

28203 Bremen
Contrescarpe 21
Phone +49 (421) 33 34-0
Fax +49 (421) 33 34-111
bremen@ahlers-vogel.de

Data Protection Officer

When processing data, we observe the DSGVO and protect your personal data, for which we notaries are responsible.
You can contact our data protection officer as follows:

Ahlers & Vogel Rechtsanwälte PartG mbB
Die Datenschutzbeauftragte
Contrescarpe 21
28203 Bremen
Phone +49 (421) 33 34-0
Fax +49 (421) 33 34-111
datenschutz@ahlers-vogel.de

The supervisory authority responsible for data protection is the State Commissioner for Data Protection.

Data processing by the notaries

Purpose of data processing

In the exercise of our notarial office, we process personal data for the purpose of dealing with your request and to fulfil the legal obligations incumbent upon us, also to deal with mandatory application obligations and legal notification and disclosure obligations vis-à-vis authorities.

Personal data and legal basis

Personal data processed by us are those that can be related to you, for example:

  • Name, first name, maiden name, date of birth, place of birth, age, gender, marital status, home address, postal address, e-mail address, telephone number, fax number, etc;
  • identification numbers such as those of your identity card, passport, driver’s license, tax identification number, license plate number, etc;
  • Data of your bank account and about credits etc.;
  • Data about your assets, such as real estate or company shares, insurance, income, pension information, movable assets, etc.

The legal basis for data processing is Art. 6 para. 1 lit. e) GDPR and Art. 6 lit. a-d, f GDPR. For certain notarial procedures it may be necessary to process information on disabilities, serious illnesses, sexual orientation – Art. 9 para. 2 lit. g) GDPR in conjunction with sect. 11, 17, 22 et seq., 28 BeurkG. In order to process your land register or registry law concerns, we collect personal data from publicly accessible sources, e.g. on properties or on the company or an association (register data). Data from credit institutions or private creditors (e.g. in the case of e.g. discharge of registered encumbrances) are collected, but only after prior order or to fulfil legal obligations.

Who receives your data?

We transmit your personal data to third parties if the law permits this, if it is necessary, and you have given your consent.
Access to data is granted to our notary’s office employees who are bound to secrecy and to service providers commissioned by us. This enables us to fulfil our legal and contractual obligations. If tax advisors, lawyers or other advisors work for parties involved in the notarial procedure, they will receive your and your contractual partner’s data.
Authorities to which we are required by law to provide information also receive these data, e.g. the real estate transfer tax office when buying or selling a property. Courts or registers receive your data if we have to make an entry, notification or registration in order to execute a deed. Service providers appointed by us, commissioned as processors in accordance with Art. 28 GDPR (e.g. the notary software provider and the accounting department) may access your data.

Storage of your data, your rights

Your stored data will be kept in accordance with the legal retention periods. The periods are based, for example, on the service regulations for notaries and the German Fiscal Code (AO). Accounting records are kept for 10 years from the date of correspondence dispatch and entry in the accounts department; see sect. 257 German Commercial Code, sect. 147 AO. A record of a testamentary disposition of death is kept for 100 years – sect. 20 Abs. 1 DONot.

You have rights to:

  • Information on the personal data concerning you (art. 15 GDPR),
  • Correction of incorrect personal data concerning you (Art. 16 GDPR),
  • Erasure of personal data (Art. 17 GDPR),
  • Restriction of the processing of personal data (Art. 18 GDPR),
  • Opposition to the processing of personal data (Art. 21 GDPR).

You may exercise these rights, unless the notarial obligation of secrecy (sect. 18 BNotO) would be violated. Your data will be processed in accordance with the legal regulations. In exceptional cases we need your consent, which you may revoke for future processing of your data.

You may contact our data protection officer or the responsible supervisory authority for data protection if you believe that the processing of your personal data is not lawful.

Do you still have questions? Our data protection officer will be happy to answer them.

Data Protection Policy Social Media

Privacy policy for the social media channels of Ahlers & Vogel PartG mbB

We maintain online presences within the social networks Youtube, Xing and LinkedIn (hereinafter jointly referred to as “platforms”) in order to communicate with the users active there via the platforms if they are interested. These platforms can only be accessed via an external link. We do not integrate any plugins of platforms on our website. As soon as one of our profiles is called up on the respective platform, the terms and conditions and data processing guidelines of the respective plattform’s operators apply there.

General Information

If you have any questions regarding data protection, please contact the data protection officer of our law firm directly.

Ahlers & Vogel Rechtsanwälte PartG mbB
Die Datenschutzbeauftragte
Contrescarpe 21
28203 Bremen
Phone+49 (421) 33 34-0
Fax +49 (421) 33 34-111
datenschutz@ahlers-vogel.de

Processing of personal data

Data processing by the operators of the platforms

We maintain channels with the platformers listed below. The providers of these platforms process user data for their own purposes. We have no influence on the specific scope of data processing. The data processing information provided by each provider is linked below.

  • YouTube
    YouTube is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC 1600 Amphitheatre Parkway Mountain View CA 94043;
    The privacy policy and further information on contact details and privacy settings can be found at the following link:
    https://policies.google.com/privacy?hl=de&gl=de

The data collection can also register non-registered users by using so-called cookies, which are stored on the users’ end devices. Such cookies are used solely by the respective platform. We therefore have no influence on the type and scope of concrete data processing by the platforms mentioned in this declaration and refer to the information provided by the platforms for further details and setting options.

Data processing by Ahlers & Vogel

When visiting one of our sites, we collect and process personal data depending on the site’s use by the visitor.

Every visitor can contact us using the options available on the portal. Contact can be established, for example, by e-mail or by direct message. We process the data provided directly in the message and the user profile. The data transmitted to us in this course will only be processed for the purpose of communication with the respective user. The legal basis for the data processing is therefore Art. 6 para. 1 lit. f. DSGVO, as in this case our legitimate interest in answering the communication outweighs the interests of the person concerned.

In addition, the platforms offer the possibility of using platform-dependent functionalities (e.g. like buttons, comment functions, sharing of contributions). In this case, we and other visitors can see personal data (e.g. name of the user).

We only store the data until the purpose for which the data processing is intended has been achieved or until we are legally obliged to store it.

Your rights

  • Right to withdraw your consent; Art. 7 para. 3 GDPR
    You have the right to withdraw your consent to the processing of personal data vis-à-vis us at any time. We will then consequently stop the data processing which took place on the basis of your consent. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
  • Right of access; Art. 15 GDPR
    You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, which personal data are being processed and the information enumerated in Art. 15 GDPR.
  • Right to rectification, Art. 16 GDPR
    You have the right to demand the rectification of inaccurate personal data concerning you and – as case may be – a right to have incomplete personal data concerning you completed.
  • Right to erasure; Art. 17 GDPR
    You have the right to demand that personal data concerning you are erased where one of the grounds listed in Art. 17 GDPR applies.
  • Right to restriction of processing; Art. 18 GDPR
    You have the right to demand a restriction of processing where one of the grounds listed in Art. 18 GDPR applies.
  • Right to data portability; Art. 20 GDPR
    You have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format and have the right to demand transmission of those data to third parties where one of the grounds listed in Art. 20 GDPR applies.
  • Right to object; Art. 21 GDPR
    You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (f) of Article 6 para. 1 GDPR. We will then no longer process the personal data unless there are compelling legitimate grounds for the processing which override your interests, rights and freedoms or the processing is necessary for the establishment, exercise or defence of legal claims.
  • Right to lodge a complaint with a supervisory authority; Art. 77 GDPR
    You have the right to lodge a complaint with a supervisory authority, if you consider that the processing of personal data relating to you infringes data protection rules. You may lodge the complaint in the Member State of your habitual residence, place of work or place of the alleged infringement.